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Guidelines for processing of applications for financial assistance under the Central Sector Scheme named Seva Bhoj Yojna of the Ministry of Culture

Circular No. 75/49/2018-GST

F. No. CBEC-20/16/05/2018 - GST
Government of India
Ministry of Finance
Department of Revenue
Central Board of Indirect Taxes and Customs
GST Policy Wing

 New Delhi, Dated the 27th December, 2018

To,
The Principal Chief Commissioners / The Principal Directors General / Chief Commissioners / Directors General (All) / Principal Commissioners / Commissioners of Central Tax (All) / The Principal Chief Controller of Accounts, CBIC

Madam/Sir,

Guidelines for processing of applications for financial assistance under the Central Sector Scheme named ‘Seva Bhoj Yojna’ of the Ministry of Culture – Reg.

1. Background

1.1 The Ministry of Culture has introduced a Central Sector Scheme called the ‘Seva Bhoj Yojna’ (hereinafter referred to as “the Scheme”) for the reimbursement of central tax and the Central Government's share of integrated tax paid (hereinafter referred to as “the said taxes”) on the purchase of certain raw food items namely, ghee, edible oil, sugar/ burra/ jaggery, rice, atta/ maida/rava/flour and pulses (hereinafter referred to as the “specified items”) used for distributing free food to general public/devotees (hereinafter referred to as the “specified activity”) by charitable/religious institutions like Gurudwaras, temples, Dharmik Ashrams, Mosques, Dargahs, Churches, Math, Monasteries, etc(hereinafter referred to as the “institutions”).

1.2 The Scheme has been made operational with effect from the 1st of August, 2018. The detailed guidelines issued in this regard by the Ministry of Culture vide F. No. 131/2018-US (S&F) dated 01.08.2018 are enclosed as Annexure A. The applications for reimbursement of the said taxes shall be processed by a designated nodal central tax officer of each State or Union territory. The officers who have been designated as nodal officers for the purpose of facilitating the processing of refund applications for UIN entities as per Circular No. 36/10/2018-GST, dated 13th March, 2018 issued vide F. No. 349/48/2017-GST shall act as nodal officers for the purposes of this Scheme as  well. The details of the nodal officers is enclosed as Annexure B to this Circular. The Directorate General of Goods and Services Tax (DGGST), 5thFloor, MTNL (Telephone Exchange) Building, 8, Bhikaji Kama Place, New Delhi-110066 shall be the central nodal agency for reporting and monitoring the reimbursement of the said taxes by the nodal officers under the Scheme.

II.   Application for obtaining Seva Bhoj Yojana - Unique Identity Number (SBY-UIN) 

2.1 The institutions opting to avail of the Scheme must first register with the Darpan Portal of NITI Aayog to obtain a Unique ID from the portal and thereafter, apply on the CSMS Portal on the Ministry of Culture?s website www.indiaculture.nic.inin the prescribed format, and upload the requisite documents. The details are contained in paragraph 7 of the guidelines issued by the Ministry of Culture (Annexure A).

2.2 After enrolling with the Ministry of Culture, only the eligible institutions (hereinafter referred to as the “claimant”) shall be provided with a unique enrolment number by the Ministry of Culture for filing claims for the reimbursement of the said taxes. The details of the institutions enrolled under this scheme can be viewed online at https://indiaculture.nic.in/scheme-financial-assistance-under-seva-bhoj-yojna-new. 

2.3 The claimant is then required to submit an application in FORMSBY-01 for obtaining a Seva Bhoj Yojana - Unique Identity Number (hereinafter called as the “SBY-UIN”), to the jurisdictional nodal officer of the State/Union Territory, in which the specified activity is undertaken. The claimant must indicate the details of all the locations/branches in a State/Union territory from where the specified activity is undertaken by them in FORM SBY-01. Since the reimbursement of the said taxes by the nodal officers shall be done State-wise or Union territory-wise, the claimant would be required to apply for a separate SBY-UIN for each State or Union territory in which they undertake the specified activity. 

2.4 Upon receipt of the application in FORM SBY-01 and the information of allocation of a Unique Enrolment Number by the Ministry of Culture, a unique ten digit SBYUIN, in the format of XX/YYYYY/ZZZ (where XX stands for the two digit State Code, YYYYY stands for the five digit Unique Enrolment Number allotted by the Ministry of Culture and ZZZ stands for the three digit running number assigned by the jurisdictional nodal officer) shall be communicated to the applicant in FORM SBY02 within seven days from the receipt of the complete application in FORM SBY-01 by the nodal officer.

III.   Application for claiming reimbursement of the said taxes in FORM SBY-03

3.1 All applications for reimbursement of the said taxes by a claimant shall be submitted to the nodal officer of the State/Union territory in whose jurisdiction the claimant undertakes the specified activity, on a quarterly basis in FORM SBY-03before the expiry of six months from the last day of the quarter in which the purchases of the specified items have been made.

3.2 For the purposes of this Scheme, the term “quarter” refers to the three-month period in a calendar year from January to March, April to June, July to September and October to December. However, the claimant will be eligible for the reimbursement of the said taxes from the date of issue of the Unique Enrolment Number by the Ministry of Culture.

3.3 The application for reimbursement of the said taxes in FORM SBY-03shall be filed once for each quarter in respect of all the locations within the State/Union territory, which are specified in Column 6 of FORM SBY-02, from where the claimant undertakes the specified activity. In case the claimant undertakes the specified activity from different locations situated in more than one State or Union territory, separate applications would be required to be filed with respect to each SBY-UIN obtained in terms of para 2.3 above, to the jurisdictional nodal officers. 

3.4 The application shall be signed by the authorised signatory of the claimant and shall be submitted along with the following documents:

a)   Self-attested copies of the invoices issued by the suppliers for the purchases of the specified items mentioning the unique enrolment number allotted by the Ministry of Culture and SBY-UIN;

b)   A Chartered Accountant?s Certificate certifying the following: 

(i)   quantity, price and amount of central tax, State tax/Union territory tax or integrated tax paid on the purchase of the specified items during the quarter for which the claim is filed;

(ii)   the claimant is involved in charitable/religious activities;

(iii)   the reimbursement claimed in the current quarter/year is not more than the purchases in the previous corresponding quarter/year plus a maximum of 2.5%/10% for the current quarter/year, as the case may be;

(iv)   the claimant is using the specified items for only distributing free food to the public/devotees etc. during the claim period; and

(v)   the claimant fully satisfies the conditions laid down in para 6 of the guidelines issued by the Ministry of Culture (Annexure A).

3.5 The nodal officer shall, within a period of fifteen days from the date of receipt of FORM SBY-03, scrutinize the same for its completeness and where the application is found to be complete in all respects issue an acknowledgement in FORM SBY-04. The same shall be communicated to the claimant clearly indicating the date of receipt of the application in FORM SBY-03. In case of any deficiencies, the same shall be communicated to the claimant requiring him to file a fresh application after rectification of such deficiencies within a period of 15 days from the date of receipt of the said communication.

IV.   Processing of the application filed in FORM SBY-03

4.1 While processing the application filed in FORM SBY-03, the nodal officer shall verify the following:

a)   Invoices mentioning the unique enrolment number allotted by the Ministry of Culture and the SBY-UIN for the purchase of the specified items have been submitted;

b)   The amount claimed as reimbursement is on account of the said taxes paid on the purchase of the specified items during the claim period;

c)   The amount claimed does not exceed the limit specified in para 3.4(b)(iii) above.

4.2   The nodal officer may call for any document in case he has reason to believe that the information provided in the claim is incorrect or insufficient and further enquiry is required to be carried out before the sanction of the claim.

4.3   Where, upon examination of the application, the nodal officer is satisfied that the claimant is eligible for the reimbursement of the said taxes, he shall issue an order in FORM SBY-05 sanctioning the amount of reimbursement with full details of the Grant No. and the Functional Head (of Ministry of Culture) under which the amount is to be disbursed by the designated PAO. He shall also issue a payment advice in FORM SBY-06 for the eligible amount based on First-cum-First-serve basis with regard to the date of receipt of the complete application in FORM SBY-01. The Nodal Officer, in the capacity of Program Division, shall be able to view the available budget (DDO specific) which would get reduced to the extent of the uploaded sanction order immediately after uploading of the sanction order. He shall enter the details on the PFMS portal under his login access; scan the sanction order (FORM SBY05) and the payment Advise (FORM SBY06) and forward the same to the designated DDO. The designated DDO, on the basis of FORM SBY05 and FORM SBY06, shall generate the bill on the PFMS portal and forward the same to the concerned PAO under his digital signature. If a sanction order is uploaded exceeding the available budget, the PAO will prepare the Bill but not be able to pass the bill due to lack of funds, and the said sanction will remain as pending. The detailed procedure to be followed by all the stakeholders for disbursal of financial assistance under the Scheme as prepared by the O/o the Pr. Chief Controller of Accounts, CBIC is enclosed as Annexure C.

4.4   Where the nodal officer is satisfied, for reasons to be recorded in writing, that the whole or any part of the amount claimed is not payable to the claimant, he shall issue a notice detailing the reasons thereof and requiring the claimant to furnish a reply within a period of fifteen days from the date of the receipt of such notice. 

4.5   After receiving the reply, the nodal officer shall process the application and issue an order in FORM SBY-05 either sanctioning or rejecting the amount of reimbursement claimed. 

4.6   No amount shall be rejected without giving the claimant a reasonable opportunity of being heard.

4.7   The order in FORM SBY-05 shall be issued within a period of sixty days from the date of issue of the acknowledgment in FORM SBY-04. 

V.   Reporting of the reimbursement claims filed and processed

5.1 The details of all the applications for obtaining SBY-UIN in FORM SBY-01, and its issuance thereof in FORM SBY-02 shall be recorded in the format given in Table A below, along with its monthly summary in the format given in Table B below:

Table A - Details of applications for SBY-UIN and its grant thereof

Sl.No. 

Claimant's name

Unique ID given by the Ministry of Culture

Date of receipt of application in  FORM  SBY-01

SBY-UIN issued in FORM SBY-02

Date of issue of FORM  SBY-02

1

2

3

4

5

6

 

 

 

 

 

 

                Table B –Monthly Summary of issuance of SBY-UIN

(For the month of ____)

No. of applications received in FORM SBY-01

No. of SBY-UIN issued in FORM SBY-02

For    the month 

Upto the month

For the month

Upto    the month 

1

2

3

4

 

 

 

 

5.2 The details of all the applications for reimbursement of the said taxes received in FORM SBY-03 and its processing shall be recorded in the format given in Table C below along with its monthly summary in the format given in Table D below:

Table C - Details of claimsfor financial assistance under SevaBhojYojnareceived and processed

(Rs. in Lakhs)

Sl. No.

Claimant's name

SB YUIN

Date of receipt of application in FORM  SBY-03

Date of issue of acknowledgment in FORM  SBY-04

Date of issue of deficiency memo, if any

Period to which the claim pertains

Amount claimed

Date of issue of order in FOR M SBY-05

Amount

sanctioned

Amount rejected

Date of issue of Payment advice in FORM  SBY- 06

1

2

3

4

5

6

7

8

9

10

12

13

Table D–Monthly summary of Financial Assistance under Seva Bhoj Yojna

(For the month of ____)

(Rs. in Lakhs)

Opening balance

Details of claims received

Details of  claims sanctioned

Details  of  claims rejected

Closing balance

Number

Amount

Number

Amount

Number

Amount

No.

Amt.

For the month

Up  to the  month

For the month

Up to the  month

For the month

Up to the  month

For the

mont

h

Up to the  month

For the

month

Up to the  month

For the

month

Up to the  month

No.

Amt.

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

5.3 The nodal officers shall send a monthly statement in Tables B and D to the Additional Director General, DGGST by the 10th of the following month.

5.4 DGGST shall thereafter compile the information on an all-India basis, and communicate the same to the Under Secretary, S&F Section, Ministry of Culture, with a copy to the Commissioner (GST) in the Board, by the 15th of the following month.

6.   It is requested that suitable trade notices may be issued to publicize the contents of this Circular.

7.   Difficulty, if any, in implementation of the above instructions may please be brought to the notice of the Board. Hindi version would follow.

FORM SBY-01

Application for SBY-UIN

1.

Name of the charitable/religious institution

 

2.

Type of entity (as per para 6 (i) of the Guidelines on the Scheme for Financial Assistance under ‘Seva Bhoj Yojna’ issued by the Ministry of Culture, vide F.No. 13-1/2018-US (S&F) dated 01.08.2018)

 

3.

Permanent Account Number (PAN) 

 

4.

GSTIN (if applicable)

 

5.

Address 

 

6.

Details of locations within a State/Union territory where activity of distribution of free food to public is undertaken

 

7.

Unique Enrollment Number allotted by the Ministry of Culture

 

8.

Date of issue of unique enrollment number by the Ministry of Culture

 

9.

Name of the authorized person

 

10.

 Email Address  of the authorized person

 

11.

 Mobile Number of the authorized person

 

12.

 Bank Account Details  (add more if required)

 

Verification: 

I hereby solemnly affirm and declare that the information given hereinabove is true and correct to the best of my knowledge and belief and nothing has been concealed therefrom.

 

Signature of the authorized person

Place: 

Date:

Name of authorized person:

Designation/Status

FORM SBY-02

Seva Bhoj Yojna-Unique Identification Number (SBY-UIN)

1.

Name of the charitable/religious institution

2.

Type of entity (as per para 6 (i) of the Guidelines on the Scheme for Financial Assistance under ‘Seva Bhoj Yojna’ issued by the Ministry of Culture, vide F.No. 13-1/2018-US (S&F) dated 01.08.2018)

3.

Permanent Account Number (PAN) 

4.

GSTIN (if applicable)

5.

Address 

6.

Details of locations within a State/Union territory where activity of distribution of free food to public is undertaken

7.

Unique Enrollment Number allotted by the Ministry of Culture

8.

Seva Bhoj Yojana Unique Identification Number(SBY-UIN)

9.

Date of issue of SBY-UIN

Signature

Date

Name

Designation

Office

FORM-SBY-03

Application for reimbursement of tax under the SevaBhojYojna Scheme

1.

Name of the charitable/religious institution

2.

Permanent Account Number (PAN)

3.

GSTIN (if applicable)

4.

Address

 

5.

Unique Enrollment Number allotted by the Ministry of Culture

6.

SBY-UIN

7.

Claim period  (relevant quarter)

From < Year > < Month > to    < Year >< Month >

8.

Amount Claimed (Rs.)

Central Tax

Integrated Tax (50% of the Integrated Tax paid) 

Total

9.  Details of invoices:

GSTIN of the supplier

Invoice No.

Date 

Taxable Value

Central Tax claimed as reimbursement

Integrated Tax claimed as reimbursement (50% of the Integrated Tax paid)

Total tax claimed as reimbursement

(5+ 6)

1

2

3

4

5

6

7

10. Details of Bank Account:

Sl. No.

Details

1.

Bank Account Number

2.

Bank Account Type

3.

Name of the Bank

4.

Name of the Account Holder/Operator

5.

Address of Bank Branch

6.

IFSC

7.

MICR

11. Verification

I/we _______ as an authorized signatory of << Name of organization >> hereby solemnly affirm and declare that the information given hereinabove is true and correct to the best of my/our knowledge and belief and nothing has been concealed therefrom.

That I/we are eligible to claim financial assistance under the Seva Bhoj Yojna and that I/we satisfy all the conditions as provided in para6 of the Guidelines on the Scheme for Financial Assistance under ‘Seva Bhoj Yojna’ issued by the Ministry of Culture, vide F.No. 13-1/2018-US (S&F) dated 01.08.2018.

That the amount of tax claimed as reimbursement has been paid by us/me to the supplier, on the purchase of the items specified under the Seva Bhoj Yojna Scheme of the Ministry of Culture for providing the specified activity. 

That no reimbursement on this account for the claim period has been received by me/us earlier.

That in case the amount sanctioned is found to be ineligible, the same shall be paid back to the Government with interest and penalty, as provided in para 14 of the Guidelines on the Scheme for Financial Assistance under ‘Seva Bhoj Yojna’ issued by the Ministry of Culture, vide F.No. 13-1/2018-US (S&F) dated 01.08.2018. 

Signature of Authorised Signatory:

Name:

Designation / Status

 

Date :

Place :

Enclosures:

1.  Self-attested copies of the invoices issued by the suppliers for the purchases of the specified items mentioning the unique enrolment number allotted by Ministry of Culture and SBY-UIN;

2.  A Chartered Accountant?s Certificate certifying the following: 

a) Quantity, price and amount of central tax, State tax/Union territory tax or integrated tax paid on the purchase of the specified items during the quarter for which the claim is filed;

b)  The institution is involved in charitable/religious activities and the specified raw food items have been used for only distributing free food to the public/devotees during the claim period. 

c) the reimbursement claimed in the current quarter/year is not more than the purchases in the previous corresponding quarter/year plus a maximum of 2.5%/10% for the current quarter/year, as the case may be.

d) The charitable/religious institution is using the specified items only for distributing free food to public/devotees etc during the claim period.

e) The claimant fully satisfies the conditions laid down in para 6 of the Guidelines on the Scheme for Financial Assistance under ‘Seva Bhoj Yojna’ issued by the Ministry of Culture, vide F.No. 13-1/2018-US (S&F) dated 01.08.2018.  

FORM SBY-04

Acknowledgment 

Applicant's Name: 

SBY-UIN:

Acknowledgement Number         :

Applicant's Name                       :

 

Your application for reimbursement is hereby acknowledged against

Reimbursement Claim Details

Claim Period

Date and Time of Filing 

 

Amount Claimed

Central Tax

Integrated Tax (50% of the Integrated Tax paid)

Total

Date:

Place:

(Signature of nodal officer)

Name of the nodal officer:

Designation of the nodal officer:

FORM SBY-05

Order sanctioning/rejecting claim of reimbursement 

   Order No.:

Date: < DD/MM/YYYY  >

To

___________ (SBY-UIN)

___________ (Name of institution)

____________ (Address)

Acknowledgement No.Dated………< DD/MM/YYYY >

Order for reimbursement/rejection under the Seva Bhoj Yojna Scheme

Sir/Madam,

This has reference to your application for reimbursement of tax under the Seva Bhoj Yojna Scheme.

Upon examination of your application, the amount of reimbursement sanctioned to youis as follows:

Sl. No.

Description

Central Tax

Integrated Tax  (50% of the Integrated Tax paid)

Total

1.

Amount claimed

2.

Amount sanctioned

3.

Amount rejected 

4.

Reason(s) for rejection, if any

5.

Net amount to be paid to the claimant

I hereby sanction an amount of Rs. _________ to  M/s___________having SBY-UIN as the amount of central tax and centre?s share of integrated tax to be  reimbursed under the Seva Bhoj Yojna Scheme, out of a total amount of Rs. _______ claimed vide application no. __________ received in this office on ______________, for the claim period ________________. The amount payable will be debitable to the Functional Head ‘************’  under Grant No….. of Ministry of Culture for the Financial Year……………, under which the budget has been authorized by the Ministry of Culture to the Central Board of Indirect Taxes and Customs, Department of Revenue, Ministry of Finance.

I hereby reject an amount of Rs. _________  from the said claim amount for reasons elaborated at Sl. No. 4 of the table above. 

Date: 

Place

Signature :

Name:

Designation:

Office Address:

FORM SBY-06

Payment Advice

Payment Advice No: -

Date: < DD/MM/YYYY >

To PAO (CGST/Customs)

O/o Pr. Chief controlled of Accounts

Central Board of Indirect Taxes and Customs

[Amritsar/Nasik/Tirupati/Kolkata II/Delhi]

Reimbursement Sanction Order No. …………… 

Order Date……< DD/MM/YYYY >……….

Name: 

SBY-UIN:

Amount sanctioned (as per Order):       

Description

Central Tax

Integrated Tax 

Total

Amount sanctioned


Details of the Bank

i.

Bank Account no as per application

ii.

Name of the Bank

iii

Name and Address of the Bank /branch

iv

IFSC

v.

MICR

The amount payable will be debitable to the Functional head ************ under Grant No…….of Ministry of Culture for the Financial Year:……….under which the budget has been authorized by the Ministry of Culture to the Central Board of Indirect Taxes and Customs, Department of Revenue, Ministry of Finance.

 Date:

Place:

Signature:

Name:

Designation:

Office Address:

To

___________ (SBY-UIN)

___________ (Name)

____________ (Address)

F. No. 13-1/2018-US (S&F)

Government of India

Ministry of Culture

P. Arts Bureau

****

Puratatva Bhawan,

GPO Complex, 

INA, New Delhi.

 1st August, 2018 

 

 GUIDELINES ON SCHEME FOR FINANCIAL ASSISTANCE UNDER  ‘SEVA BHOJ YOJNA’

1.   TITLE

The scheme shall be known as ‘SEVA BHOJ YOJNA’. The Scheme shall be applicable within the territorial jurisdiction of India. The Scheme will remain open from 1st to 15th of every month. Thereafter, the scrutiny of the applications received will be carried out by duly constituted committee on monthly basis.

2.   OBJECTIVE

Under the Scheme of ‘Seva Bhoj Yojna’ Central Goods and Services Tax (CGST) and Central Government's share of Integrated Goods and Services Tax (IGST) paid on purchase of specific raw food items by Charitable/Religious Institutions for distributing free food to public shall be reimbursed as Financial Assistance by the Government of India.

3.   SCOPE

This is a Central Sector Scheme for providing reimbursement of CGST and Central Government's share of IGST paid by charitable/religious institutions on purchase of specific raw food items for serving free food to public / devotees. The scheme shall be applicable only to such institutions which are eligible under the Scheme. 

4.   TYPE OF ACTIVITIES SUPPORTED UNDER THE SCHEME:

Free ‘prasad’ or free food or free ‘langar’ / ‘bhandara’ (community kitchen) offered by charitable/ religious institutions like Gurudwara, Temples, Dharmik Ashram, Mosques, Dargah, Church, Math, Monasteries etc. Financial Assistance will be provided on First-cumFirst Serve basis of registration linked to fund available for the purpose in a Financial Year.

5.   QUANTUM OF ASSISTANCE:

Financial Assistance in the form of reimbursement shall be provided where the institution has already paid GST on all or any of the raw food items listed below:

i)    Ghee

ii)   Edible oil

iii)  Sugar / Burra / Jaggery

iv)   Rice

v)   Atta / Maida / Rava /Flour

vi)   Pulses

The total amount of CGST and Central Government's share of IGST that would be reimbursed on purchases in the Financial Year 2019-20 will be capped at a maximum of 10%  of   the current financial year i.e. 2018-19.

6.   CRITERIA FOR FINANCIAL ASSISTANCE

i)   A Public Trust or society or body corporate, or organisation or institution covered under the provisions of section 10 (23BBA)  of the Income Tax Act, 1961 (as amended from time to time) or registered under the provisions of section 12AA of the Income Tax Act, 1961, for charitable/religious purposes, or a company formed and registered under the provisions of section 8 of the Companies Act, 2013 or section 25 of the Companies Act, 1956, as the case may be, for charitable/ religious purposes, or a Public Trust registered as such for charitable/religious purposes under any Law for the time being in force, or a society registered under the Societies Registration Act, 1860, for charitable/religious purposes.

ii)   The applicant Public Trust or society or body corporate, or organisation or institution, as the case may be, must be involved in charitable/religious activities by way of free and philanthropic distribution of food/prasad/langar(Community Kitchen)/ bhandara free of cost and without discrimination through the modus of public, charitable/religious trusts or endowments including maths, temples, gurdwaras, wakfs, churches, synagogues, agiaries or other places of public religious worship.

iii)   The institutions/organizations should have been in existence for preceding three years before applying for assistance. 

iv)   Only those institutions would be eligible for financial assistance which have been distributing free food, langar and prasad to public for at-least past three years on the day of application. For this purpose, entities shall furnish a self- certificate.

v)   Financial Assistance under the scheme shall be given only to those institutions which are not in receipt of any Financial Assistance from the Central/State Government for the purpose of distributing free food:  self- certificate.

vi)   The institutions shall serve free food to at least 5000 people in a calendar month.

vii)   The Institution/Organization blacklisted under the provisions of Foreign Contribution Regulation Act (FCRA) or under the provisions of any Act/Rules of the Central/State Government shall not be eligible for Financial Assistance under the Scheme.

7.   PROCEDURE FOR ENROLMENT 

There shall be one time enrolment for eligible Charitable/Religious Institutions who apply under ‘Seva Bhoj Yojna Scheme’. The Ministry of Culture will enrol eligible Charitable/Religious Institutions for a time period ending with Finance Commission period i.e. till 31.3.2020 and subsequently the enrolment may be reviewed / renewed by the Ministry, subject to the performance evaluation of the institutions. 

  Charitable/Religious Institution shall first register with Darpan Portal of NITI Aayog and get Unique ID generated by Darpan Portal (if not already obtained). Thereafter, the institution shall enrol itself in CSMS Portal on the Ministry of Culture's website www.indiaculture.nic.in in a prescribed format. Thereafter, the Charitable/Religious Institution shall apply “online” in the prescribed application form and upload required documents as listed below in CSMS Portal of Ministry of Culture's website www.indiaculture.nic.in:- 

(i)   Copy of the valid Registration Certificate as per the provision contained in Para 6 and  (ii).

(ii)   Copy of Memorandum of Association/Article of Association/Charter of Activities of the organisation.

(iii)   Copies of Audited Accounts for the last three years.

(iv)   Copies of Annual Report, if any, for last three years.

(v)   List of Office bearers/Governing Body of the institution.

(vi)   Name of the authorized signatory who will sign all documents with contact details and E-mail ID.

(vii)   Self-certificate indicating that the institution is distributing free food for at-least past three years on the day of application and providing free food to at least 5000 people in a month. 

(viii)   Certificate from District Magistrate indicating that the institution is involved in charitable/religious activities and is distributing free food to public/devotees etc. since last three years atleast on daily/monthly basis.

(ix)   PAN/ TAN Number of the institution/ organization.

(x)   List of locations where free food is being distributed by the institution.

(xi)   Number of persons being served free food by the Institution in previous year - self declaration.

(xii)   Bank Authorization Letter as per prescribed format.

All applications along with supporting documents received online from the institutions in the Ministry shall be examined by a Committee constituted for the purpose. Incomplete applications not supported by required documents will be summarily rejected and only eligible charitable/religious institutions will be permitted to claim Financial Assistance as reimbursement of CGST and Central Government's share of IGST paid on raw food items mentioned at Para 5 above.

8.   MAINTENANCE OF ACCOUNTS BY THE CHARITABLE/RELIGIOUS INSTITUTIONS

(i)   The Charitable/Religious Institution shall maintain a separate account of the grant received from the Central Government under the said scheme.  A separate account maintained by the Institution for distribution of Free Food shall be distinct from accounts maintained for the purpose of Food/Prasad sold to public/devotees. 

(ii)   The bills produced by the Institution for re-imbursement shall be mandatorily in the name of registered charitable/religious Institution.

(iii)   The Institution shall provide total number of people/persons provided free food every calendar month and shall maintain monthly purchase bills in this regard. 

9.      PROCEDURE FOR CLAIMING REIMBURSEMENT OF CGST

(i)   Single Authority: There will be a one (nodal) Central Tax officer in every State / Union territory (UT) for all purposes of the scheme.

(ii)   Registration with the Central Tax officer: After enrolling with the Ministry of Culture, the applicant shall submit an application in a specified form along with a copy of the registration certificate issued by the Ministry of Culture to the nodal Central Tax officer in the State/UT. The nodal Central Tax officer on receipt of the application and registration certificate, shall generate a Unique Identity Number (UIN) and communicate the same to the applicant.

(iii)   Timelines for refunds: All applications for reimbursements shall be submitted on a quarterly basis in a specified form and manner before the expiry of six months from the last day of the quarter in which the purchases have been made.

(iv)   Documents to be submitted: The following documents shall be submitted along with the application form:

•   Invoices issued by the suppliers for the purchases of specified items in para no. 5 above.

•   The Unique enrolment number allotted by Ministry of Culture and UIN allotted by the Central Tax authority should be mentioned on these invoices.

•   Chartered Accountant’s Certificate certifying the following:

a)   Quantity, price and CGST, SGST/UTGST and IGST paid on purchase of the specified items during the claim period.

b)   The Charitable/Religious institution is involved in charitable/religious activities and specified items have been used for only distributing free food to public/devotees etc. during the claim period.

c)   The reimbursements claimed in the current quarter / year is not more than the previous year's purchases in the corresponding quarter / year plus a maximum of 10% for the current year.

d)   The charitable/religious institution is using the raw food items as mentioned in Para 5 above only for distributing free food to public/devotees etc. during the claim period.

e)   The institution fully satisfies the conditions laid down in para 6 of the guidelines.

10.    OUTCOME OF THE SCHEME

A Performance-cum-Achievement Report on the activity undertaken will be submitted in triplicate by the beneficiary institutions, at the beginning of next financial year, to the Ministry as per the following format: 

  • Location of Free Food Services:

  • Cost of the Food items excluding GST:

  • GST levied: Total GST paid (CGST,SGST/UTGST,IGST and amount of Financial Assistance released by ministry:

  • No. of days Free food was provided in a calendar month (month-wise)

  • No. of persons who were provided Free Food in a calendar month (month-wise)

  • At least 12 photographs (taken on monthly basis) of Free Food Services:

11.   INCOMPLETE APPLICATIONS 

Incomplete applications not supported by the required documents and applications received without recommendation of the prescribed authority will be summarily rejected.

12.   RELEASE OF FUNDS UNDER THE SCHEME: 

The funds will be released to the institutions as per the claims verified and passed by the GST authorities. The Refund Sanction Order will be issued by the GST Authority.

13.   INSPECTION AND MONITORING 

Inspection would be carried out by Ministry officials or its authorized representatives every year at least in 5% of the cases. The concerned State Govt./UTs Administration, District Collector/Dy Commissioner and State GST authorities will also monitor the scheme. The Institutions /Organizations shall maintain separate account for the assistance received from the Ministry of Culture and these will be subject to inspection/audit by the officers of the Ministry or any other agency designated by the Ministry. 

At the end of the Financial Year 2018-19, the Physical and Financial progress of the Scheme will be measured by the Ministry of Culture

14.   PENALTIES IN CASE OF MISUSE OF ASSISTANCE /GRANT 

The members of the executive body of the entity /institution would be liable for recovery of misused grants. The organization /institution will also be blacklisted for misuse of funds, fake registration certificate, fake documents etc. All immovable and movable assets created from the Government grants would be taken over by local administration prescribed by the Ministry. The assistance provided by the Ministry of Culture shall be recovered with penal interest, apart from taking criminal action as per law. 

*************************

Annexure – B

List of Nodal Officers

S.No.

State/UT

Nodal Commissionerate

Contact Address of the Commissionerate

Nodal Officer

Phone number and E-mail id of Nodal Officer

1

Andhra Pradesh

Guntur CGST

GST Bhavan, Kannavarithota, Guntur522004

Mr. K. Mahipal Chandra, Assistant Commissioner

0863-2234713, mahipal.chandra@gov.in

2

Andaman & Nicobar Islands

Haldia

Assistant Commissioner of Central Tax. A & N Division, Kandahar Marg (VIP Road), Port Blair – 744103

Mr. T Inigo, Assistant Commissioner, Andaman & Nicobar

Inigo.timothy@gov.in

3

Arunachal Pradesh

Itanagar

CGST &CX Commissionerate, Itanagar791110

Mr. N.K.Nandi, Assistant Commissioner

0360-2351213,  nknandi2014@gmail.com

4

Assam

Dibrugarh

CGST & CX Commissionerate, Dibrugarh-786003

Mr. B.B.Baruah, Assistant Commissioner

0373-2314082, Bbhusan.baruah@gov.in

5

Assam

Guwahati

CGST & CX Commissionerate, Guwahati-781005

Mr. Sanjeet Kumar, Assistant Commissioner

0361-2465197 , sanjeet.kumar@icegate.gov.in

6

Bihar

Patna-II

4th Floor, C.R.Building (Annexe), Bir Chand Patel Path, Patna-800001

Mr. Suhrit Mukherjee, Assistant Commissioner

0612-2504814,  suhrit9933@gmail.com

7

Chandigarh

Chandigarh

Plot No. 19 Sector 17-C, C.R Building Chandigarh

Ms.Mamta Saini, Deputy Commissioner

0172-2704196, mamtasaini.india@gmail.com

8

Chhattisgarh

Raipur

Division-II, CGST Bhawan Civil Lines, Raipur

Mr. Sumit Kumar Agrawal, Assistant Commissioner

0771-2425636 sumitk.agrawal@gov.in

9

Dadra and Nagar Haveli

Daman

2nd Floor, Hani's Landmark, Vapi-Daman Road, Chala , Vapi, Gujarat

Mr. B.P. Singh, Additional Commissioner, Daman

0260-2460502, binay.singh@icegate.gov.in

10

Daman and Diu

Daman

2nd Floor, Hani's Landmark, Vapi-Daman Road, Chala , Vapi, Gujarat

Mr. B.P. Singh, Additional Commissioner, Daman

0260-2460502, binay.singh@icegate.gov.in

11

Goa

Goa

GST Bhavan, EDC Complex, Patto, Panaji403001

Mr. S. K. Sinha, Additional Commissioner

0832-2437190, sanjay1.sinha@icegate.gov.in

12

Gujarat

Gandhinagar

O/o the Commissioner, CGST, Gandhinagar Custom House,Near All India Radio, Navrangpura, Ahmedabad-380009.

Dr. Amit Singal, Joint Commissioner

079-27540424, singalamit@rediffmail.com

13

Haryana

Gurugram

Plot No. 36-37, Sector-32, Gurugram

Mr. Raj Karan Aggarwal, Assistant Comissioner

0124-2380269, Aggarwalrajkaran@gmail.com

14

Himachal Pradesh

Shimla

Camp at Plot No. 19 Sector 17-C, C.R Building Chandigarh

Mr.Nikhil Kumar Singh, Assistant Commissioner

0172-2704196, nikhil.singh@icegate.gov.in

15

Jammu and Kashmir

Jammu

OB-32, Rail Head Complex, Jammu

Mr.Jaypal J, Assistant Commissioner

0191-2475320, prakash.online1984@gmail.com

16

Jharkhand

Ranchi

5th Floor, C.R.Building, 5- A, Main Road, Ranchi834001

Mr. Debabrata  Chatterjee, Assistant Commissioner

0651-2330218, debabrata.chaterjee@gmail.com

17

Karnataka

Bengaluru (South)

Bengaluru South Commissionerate, C.R. Building, Queen's Road, Bengaluru-560001

Mrs. Gayathri Chandra

Menon, Assistant Commissioner

080-25522370 sd07.gst@gov.in

18

Kerala

Kochi

Central Revenue Building, I.S. Press Road, Kochi682018

Mr. Ashwin John George, Assistant Commissioner

0484-2533169 ashwinjohngeorge@gmail.com

19

Lakshadweep

Kochi

Central Revenue Building, I.S. Press Road, Kochi682018

Mr. Ashwin John George, Assistant Commissioner

0484-2533169 ashwinjohngeorge@gmail.com

20

Madhya Pradesh

Bhopal

Division – I Bhopal, Jail Road ParyawasBhawan, Bhopal

Mr. Piyush Thorat, Assistant Commissioner

0755-2761620, piyushthorat19@gmail.com

21

Maharashtra

Mumbai Central

4th Floor, GST Bhavan, 115, M.K.Road, Opp Churchgate Station, Mumbai-400020

Ms. Manpreet Arya, Additional Commissioner

022-26210384, manpreetarya@yahoo.co.in

22

Manipur

Imphal

CGST & CX Commissionerate, Imphal795001

Mr. R.K.Shurchandra Singh,Assistant Commissioner

0385-2460735,   shurchandra.rk@gov.in

23

Meghalaya

Shillong

CGST & CX Commissionerate, Shillong793001

Mr. Om Prakash Tiwary, Assistant Commissioner

0364-2506758, tiwary.op@gov.in

24

Mizoram

Aizawl

CGST & CX Commissionerate, Aizawl796001

Mr. L.Ralte, Deputy Commissioner

0389-2346515 ,  lal.ralte@icegate.gov.in

25

Nagaland

Dimapur

CGST & CX Commissionerate, Dimapur-797112

Mr. Gopeswar Chandra Paul, Assistant Commissioner

0386-2351772,  paul.gopeswar3@gmail.com

26

NCT of Delhi

Delhi (South)

2nd & 3rd Floor, EIL Annexe Building, BhikajiCama Place, New Delhi, Delhi 110066

Ms. Priyanka Gulati, Assistant Commissioner

011-40785842 shikhar.pant@gov.in

27

Odisha

Bhubaneshwar

C.R. Building, (GST Bhawan),RajaswaVihar, Bhubaneshwar-751007

Mr. Sateesh Chandar, Joint Commissioner

0674-2589694

sateesh.chandar@nic.in

28

Puducherry

Puducherry

I, Goubert Avenue (Beach Road), Puducherry -605001.

A. Syamsundar, Joint Commissioner

0413-2224062, 0413-2331244, pondycex.gst@gov.in

29

Punjab

Ludhiana

Central Excise House, FBlock, Rishi Nagar, Ludhiana.

Mr.Neeraj Soi, Deputy Commissioner

0161-2679452, soineeraj@gmail.com

30

Rajasthan

Jaipur

N.C.R. Building, Statue Circle, Jaipur

Mrs. Ruchita Vij, Additional Commissioner

0141-2385342  ruchitavij@gmail.com

31

Sikkim

Siliguri

Gangtok CGST Division, Indira Byepass Road, Sichey Near District Court, Gangtok – 737101

Mr. Puran Lama, Assistant Commissioner, Sikkim (Gangtok)

03592-284182,

Gtk_div@rediffmail.com

32

Tamil Nadu

Chennai (North)

GST Bhawan, 26/1, Mahatma Gandhi Road, Nungambakkam, Chennai – 600034

Mr. Subha Chandran, Assistant Commissioner

044-28331177, 044-28331188,    commr-cexchn1@nic.in

33

Telangana

Hyderabad

O/o the Principal Commissioner of Central Tax, Hyderabad GST Commissionerate, GST Bhawan, L B Stadium Road, Basheerbagh, Hyderabad - 500004.

Mr. P. Anand Kumar,  Additional Commissioner

040-23240725,  ak.pulapaka@gov.in

34

Tripura

Agartala

CGST & CX Commissionerate, Agartala799001

Mr. S.K.Mazumdar,     Assistant Commissioner

0381-2304099 , sanjoymaz85@gmail.com

35

Uttar Pradesh

Lucknow

7-A, Ashok Marg,Lucknow-226001

Mr. Avijit Pegu, Assistant Commissioner

0522-2233001, avijit.pegu@icegate.gov.in

36

Uttarakhand

Dehradun

Office of the Commissioner, Central Goods & Services Tax, E- Block, Nehru Colony, Dehradun

Mr. A.S. Rawat, Assistant Commissioner

0135-2668668, sanjay2.shukla@icegate.gov.in

37

West Bengal

Kolkata (North)

180, Shanti Pally, Rajganda Main Road, Kolkata

Mr. Shobhit Sinha, Assistant Commissioner

033-24416813, Shobhitsinha.jsr@gov.in

Annexure – C

Procedure for Disbursal of Financial Assistance and Accounting

Seva Bhoj Yojana (SBY), Ministry of Culture

version date: 10/10/2018

Pr. Chief Controller of Accounts

Central Board of Indirect Taxes& Customs

Department of Revenue

Ministry of Finance

1. Background:

The Scheme of Financial Assistance under ‘Seva Bhoj Yojna’ (SBY) has been launched by the Ministry of Culture from the financial year 2018-19 vide Order No. 13-I/2018-US (S&F) dated 31st May 2018. Under this Scheme, the Government of India shall reimburse the CGST and Central government?s share of IGST paid on the purchase of specific items by charitable institutions for distributing free food to the public. The Guidelines have been issued in this regard by Ministry of Culture vide F. No. 13-1/2016-US (S&F) dated 1st August 2018.

2. Authorization of Budget by Ministry of Culture:

i) The budget under the Central Scheme of SBY will be authorized by the Ministry of Culture to CBIC in accordance with the LOA Module of PFMS.

ii) The 15 digit accounting codes under the Charter of Accounts will be as follows.

Grant No. : (Will change year to year)

Major Head:

Submajor / Minor Head:

Subhead:

Detailed/Object Head:

(Ministry of Cu}lture will provide)

iii) As per the LOA module of PFMS the budget will be authorized DDO wise Location wise by the Pr. Accounts office of Ministry of Culture to Pr. Accounts office of CBIC, Department of Revenue.

3. PAOs designated for disbursal of payments under the Scheme:

Following five PAOs have been designated for making payment & accounting under the scheme:

Zone

PAO

North

PAO, Customs, Amritsar (Code 050240)

East

PAO, GST, Kolkata II (Code 052679)

West

PAO, Nasik (Code 054975)

South

PAO, Tirupati (Code 055240)

Central

PAO, GST, Delhi (Code 051493)

The zone-wise grouping of States & 8 UTs against the designated zonal PAOs is attached at Annexure ‘A’

4. Creation of DDOs for processing of claims under the Scheme:

i) State/UT-wise new DDOs (36 in nos.) will be created which will be duly mapped with the 5 PAOs (as per Point 3 above). Existing DDOs authorized for payment to the UIN entities may operate as DDOs for processing of payments under the SBY scheme also but with new DDO Codes.

ii) Request for opening of new DDO Code will be forwarded to the Accounts Officer (Revenue Coordination), O/o Pr. Chief Controller of Accounts, Central Board of Indirect Taxes, 1st Floor, DGACR Building, I.P. Estate, New Delhi 110002 in the Format as given in Annexure ‘B’ under the signatures of the competent authority of the concerned Commissionerate.

iii) The request for allotment of DDO code shall be forwarded by the O/o Pr. CCA, CBIC to O/o CGA. Once allotted, the same shall be conveyed by the O/o Pr. CCA to the concerned DDO, Nodal offices and Commissionerate.

5. Issuance of sanction by the Nodal Officers

i) The Scheme envisages reimbursement of only Central GST and Central Government's share of Integrated Tax (IGST). The applications for reimbursements of such taxes shall be processed by the nodal officer in each State/UT. [The officers who have been designated as nodal officers for the purpose of facilitating the processing of refund claims for UIN entities as Circular No. 36/10/2018-GST dated 13th March 2018 shall act as nodal officers for the purpose of this scheme also.] (As per para 1.2 of Circular no. dated issued by CBIC)

ii) Existing Nodal Officer(s) appointed for UIN entities will process the applications under the SBY Scheme and they shall, in their capacity as Sanctioning Authority, act as Program Division (PD) on PFMS platform

iii) Where upon examination of the application of refund by the charitable institutions, the nodal officer is satisfied in respect of the correctness of the claim and that the reimbursement is due and payable to the applicant, he shall issue a sanction order in FORM SBY05 rejecting; or otherwise sanctioning the amount of reimbursement with full details of the Grant No. and the functional head (of Ministry of Culture) under which the amount is to be disbursed by the PAO. The Nodal Officer shall also issue the Payment Advice addressed to the concerned PAO in FORM SBY06.

6. Preparation of Bill by DDO & Payment by PAO under the Scheme:

i) The Nodal Officer, in the capacity of Sanctioning Authority (recognized on PFMS as Program Division), shall ensure the availability of budget on PFMS, and thereafter enter the Sanction details (SBY05) and the details of Payment Advice (SBY06) as required in PFMS under his login access. He will also upload the scanned copy of the Sanction Order and Payment Advice and forward the same to the designated DDO. The DDO shall also first check the availability of budget and then generate a bill and forward it to the concerned PAO under his digital signatures. No physical document (SBY05/SBY06 etc.) will be sent by the DDO as the same are forwarded with digital signatures of the DDO.

ii) The designated PAO shall pass/reject the bill for payment as per the existing payment protocols being followed for payments through PFMS portal after exercising due diligence. The PAO shall take a print out of the Sanction Order (SBY05) and Payment Advice (SBY06) so uploaded on PFMS by the Nodal Officer (Sanctioning Authority) for audit trail.

iii) The Bill will be returned to the DDO by PAO if the sufficient budget is not available.

iv) The unspent portion of the budget, if any, authorized by Ministry of Culture at the end of each financial year will lapse as per the Accounting Rules and fresh authorization from the budget of subsequent financial year would be required to pass the bills received in the new financial year.

v) The bills pending with the PAO at the end of a financial year for want of budget shall be returned by the PAO and the bills with revalidated Sanction Order (SBY05) shall be forwarded to the concerned PAO after the Letter of Authorization for allocation of budget to CBIC is provided in the next financial year.

vi) No manual payment will be allowed in the system.

7. Responsibilities of the PAOs under the Scheme:

i) Periodical Reports (Monthly/Quarterly) will be generated by the designated PAOs and shared with the Pr. A.O, CBIC. The Pr. Accounts Office shall further share the report with the Pr. Accounts Office, Ministry of Culture for reconciliation purposes.

ii) In the case of authorized budget is exhausted, the payments will not be made by the PAO till the budget is augmented by Ministry of Culture.

iii) At the end of financial year, the Bills which are kept in abeyance for want of sufficient budget provisions will be returned to the concerned Divisions for revalidation and resubmission in next financial year with new e-Bill Number.

8 Recovery provisions in case of excess/ wrongful payment:

In case of any excess/wrongful payment is made on the basis if the double sanction or for any other reason, the same will be recovered by the sanctioning authority from the beneficiary. The recovered amount will be received in the form of Banks DD and will be deposited in the Government Accounts by the concerned DDO through Challans in the scheme Head of Seva Bhoj Yojana. The accounting of such recovery amount will be done by the PAO with whom the concerned DDO is mapped.